What Happens at the Fair?
Schedule of Events At The Fair
- 2:30–6:30 pm Registration and set-up. All projects must be set up by 6:30 p.m.
- 7:30–9:30 pm Preliminary judging takes place (no students present).
- 8:30 am Senior Division judging interviews begin
- 9:30 am Junior Division judging interviews begin
- 11:00 am Elementary Division judging interviews begin
- 2:00 pm Fair open to the public until 6:00 pm
Only students on 5th floor during judging. Interesting activities available on the 2nd floor.
- 12:00–5:00 pm Open viewing of projects.
- 1:30–2:30 pm Award Ceremony—Elementary Division.
- 3:15–4:45 pm Award Ceremony—Junior and Senior Division
- 5:00–5:30 pm Media interviews and photo sessions with Elementary, Junior, and Senior Division First and Second Place Winners
- 5:30–6:30 pm Discussion with parents of ISEF-bound students.
- 3:00–7:00 pm Removal of all projects. Projects not picked up Monday night willbe stacked on the 5th floor for an additonal day and then recycled.
Set up Friday Afternoon
- When you arrive at the Kettering Campus Center, take your project onto an elevator and go to the fifth floor.
- At the fifth floor, go to the registration table (alpha order by last name) where you will be given a form that will have your name and project title on it. (If you have registered and there are no forms for you, go immediately to the "HELP" table, and talk with the Fair Director.)
- Take the form AND your project into the International Room where projects are set up in Division groups. (Grades 4 & 5 are Elementary; Grades 6, 7, & 8 are Junior; Grade 9–12 are Senior Division,)
- Find a spot to set up your project. Leave tables next to walls for those who need 110-volt power. If you have a problem or need help, find a Fair Representative, who should have tape, tools, markers, pens, etc., for last minute repairs.
- After your project is set up, get it approved by someone who is working with the Flint Science Fair. They will tell you if anything in your set-up must be changed. Common problems include: live creatures, displaying food, molds, and cultures, or projects that are too big.
- After your project has been approved, and the Fair Representative has signed the form you were given, you may leave. The signed form should stay with your project.
- YOU MUST BE FINISHED WITH SETUP BY 6:30 PM. Initial judging without students present begins at 6:30.
Other Items for your Information
- The snack bar will be open on Saturday.
- Please confine your travels through Kettering to those areas being used by the Fair.
- Only students are allowed on 5th floor during judging.
Judging Interviews Saturday
- Students will be notified if they are a "Finalist" Saturday morning when they arrive.
- Finalists will be interviewed by 2 to 4 judges. Students whose projects are not selected as Finalist will be interviewed by one judge.
- Judging of Finalists begins at 8:30 AM and is generally completed around noon.
- All students will be assigned a "ticket" with a number. Students will be called to the exhibit hall in groups by ticket number.
- Check the timetable in your handbook supplement, and arrive on time for your division.
- Follow the plans and directions carefully for Saturday morning judging.
- While waiting for your interview and afterwards, you may take a tour, visit an exhibit, watch a video or demonstration, or buy a snack.
- You are free to leave after your interview (or after your group is dismissed), however you are encouraged to stay for an hour or more to explain your project to the public on Saturday afternoon (2:00 to 6:00 p.m.)
- Dress appropriately—skirt/slacks & blouse for girls; suit or slacks, dress shirt and tie for boys.
- Pay attention to directions and keep noise to a minimum.
- ENJOY the fair! This is a wonderful opportunity to meet other people. Check out the projects. Ask questions; enjoy meeting other students and judges who have interests similar to yours.
Interviews—what to expect?
Interviews may last as little as a few minutes to as much as 15 minutes. Junior and Senior Division finalists generally have the longer interviews. Judges will want a brief description of your experiment, how you conducted your research and your conclusions. They will ask questions to better understand your work and evaluate your understanding of the material. It is their job to find out how much YOU know about YOUR PROJECT. They may also share feedback and suggest further ways to examine your subject.
Both Category Judges and Special Awards Judges may interview you. Students must remain at their project until there is an announcement that judging is over to be eligible for any awards. You may bring some water to drink during judging. No food is allowed in the exhibit hall at this time. NO PARENTS OR TEACHERS ARE ALLOWED IN THE EXHIBIT AREA DURING JUDGING.
Award Ceremonies and Honors Sunday
- Two Award Ceremonies will be held in the McKinnon Theater located in the large classroom building on the Kettering campus. Signs and guides will direct you from the Campus Center building. Plan to walk a distance and climb stairs. Barrier-free access may be requested at the Security Booth or with a Fair official if needed.
- 1:30 Elementary Division Award Ceremony
- 3:15 Junior/Senior Division Award Ceremony
- The Awards Ceremony includes interesting speakers, recognition of all participants, and the distribution of special awards, major prizes, gift cards, and scholarships.
- Everyone who works hard enough to enter the Fair is considered a winner, and everyone gets a prize. These prizes will be distributed after the ceremony back in the exhibit hall. Prize goodie bags can also be picked up Tuesday evening during project teardown. Bring your DISPLAY slip to the prize distribution table for your bag of goodies.
Owners of all projects, especially finalists, are asked to leave their exhibit for Monday public viewing so area school children may enjoy the Fair.
Project Takedown Monday 3-7 PM.
All projects must be removed by 7 PM or they will be discarded.